Office Administrator

The Office Administrator plays a pivotal role in providing high-level administrative support to the team while ensuring the seamless execution of day-to-day office operations. This dynamic position demands exceptional organizational skills, sound discretion, and the ability to manage multiple priorities with efficiency and poise.

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To be successful in this role, you must:

Manage and coordinate executive schedules, appointments, and meetings.
Prepare and edit correspondence, communications, presentations, and other documents for executives.
Arrange and oversee travel itineraries, accommodations, and expense reports.
Serve as the liaison between executives and internal/external stakeholders.
Oversee daily office operations, ensuring a professional and welcoming environment for staff, clients, and visitors.
Answer phones and emails, acting as the first point of contact for clients and vendors.
Maintain an organized and efficient filing system (digital and physical).
Order and manage office supplies, marketing materials, and uniforms.
Update and track company licenses and certifications.
Plan and execute company events, meetings, and team-building activities.
Prepare meeting agendas, take detailed minutes, and ensure follow-up on action items.
Enter, manage, and analyze various data within company systems.
Generate periodic reports to support executive decision-making.
Perform other administrative and operational tasks as assigned.
Support Human Resources and other departments with special projects as needed.

Qualifications

Minimum of 3 years of experience in administration or executive support.
Proven ability to thrive in a fast-paced environment and manage multiple priorities.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
High level of discretion and ability to maintain confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative tools.
Bilingual (English + Spanish) is a plus.
High school diploma or equivalent required; a Bachelor’s degree is a plus.
Positive and professional attitude with strong interpersonal skills.

Full Time

New Orleans, LA

Office Administrator

To be successful in this role, you must:

Qualifications

Compensation / Benefits

Experience

Education

License